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Charles Wright Academy

Job: Payroll and Human Resources Specialist

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Jobing Description

Payroll (PR) and Human Resources (HR) Specialist


Posting Date:         August 11, 2017

Application Deadline: August 28, 2017

Start Date:           As soon as mutually agreeable


Charles Wright Academy is an independent coeducational day school offering a broad curriculum in the liberal arts.  Founded in 1957, the school enrolls 680 students in grades junior kindergarten through twelve. We are located in a suburban neighborhood southwest of Tacoma, approximately one mile from Puget Sound and within the shadow of Mt. Rainier.


Charles Wright Mission Statement:  Charles Wright Academy provides a rigorous and dynamic liberal arts education built on the principles of excellence and compassion. Within an inclusive and globally aware learning community, we foster self-reliance, integrity, social responsibility, and humor, inspiring our students to discover within themselves the courage to achieve their personal best in mind, body, and spirit.



This position is responsible for timely and accurate semi-monthly payroll production using Paylocity payroll software, maintaining and updating employee payroll files and data by regularly interfacing with human resources manager, and researching payroll related issues.  The PR/HR Specialist is responsible for compliance with state and federal regulations and tax reporting to outside agencies.  In addition, support human resources manager with administration of various benefit plans, audit preparation and reporting needs as well as customer service.



Production of Payroll

1. Maintain over 200 employee payroll files and update employee data (earnings, income tax withholdings per Form W-4s, deductions, benefits, worker compensation rates, leave information, etc.) by working closely with human resources manager to ensure correct payroll amount.

2. Maintain and update direct deposit information.

3. Review and input hours worked and leave time. Verify accuracy of   payroll information.

4. Respond accurately and timely to all notices of garnishments, tax levies, and wage assignment; compute deductions from employees pay mandated by court orders. Remit payments to appropriate agencies. Update garnishment report on a semi-monthly basis.

5. Set up, maintain, and remit employee and employer contributions to the 403(b) plan with information from Paylocity payroll system and human resources department. Stay current on changes to qualified retirement plan limits for a plan year.

6. Verify payroll after processing to ensure accuracy and make any necessary corrections.

7. Ensure timely filing of personnel records (i.e. W-4, EAN, correspondence)

8. Provide continued training to payroll back up personnel to enable them to process an entire payroll at least once a quarter.


Posting to General Ledger and Account Reconciliation

1. Verify and process journal vouchers created by payroll module.

2. Reconcile employee benefit providers billings to respective general ledger accounts on a monthly basis; submit provider billings for payment; prepares journal vouchers as necessary.



1. Write reports and export data from payroll system for various reporting assignments, including L&I, retirement contributions, benefit calculations, etc.  Ability to format data in excel and analyze information is critical.

2. Generate reports necessary to complete annual welfare census, retirement audit and general audit as well as annual INDEX/DASAL surveys.


Human Resources

1. Assist with confidential annual contract/wage letter creation and review, including estimates of total compensation.

2. Input of new salaries into life insurance carriers portal.

3. Serve as HRs backup for reconciling semi-monthly eligibility & deduction report.

4. Run hours worked reports for retirement eligibility.

5. Assist human resources personnel in responding to employment security issues and financial institution employee verification.


Other Assignments

1. Respond promptly to employee questions concerning all PR/HR related matters with a high level of customer service.

2. Assist Human Resources in resolving issues between payroll and personnel policies and procedures.

3. Perform research on payroll related matters as needed.

4. Maintain current knowledge of rules, regulations, legislation, technology, and procedures governing payroll; learn new skills as needed.

5. Perform all other duties as assigned


The essential functions listed above are not exhaustive and may be supplemented as necessary.  The position may perform a variety of non-essential functions consistent with the scope and intent of the position.  This position is contingent upon availability of school funds.

Skills / Requirements


Required Knowledge, Skills and Abilities

1. Knowledge of generally accepted accounting principles (GAAP).

2. Knowledge of tax law effects of payroll.

3. Knowledge of automated payroll system.

4. Demonstrate thorough knowledge of all facets of payroll, including employee benefits terminology, rules, regulations and procedures.

5. Ability to work effectively and accurately under narrow time limitations with multiple priorities.

6. Ability to organize facts and present them in a clear, concise, and logical manner, both verbally and in written form.

7. Ability to maintain strict confidentiality.

8. Ability to establish and maintain effective working relationships with others.


Minimum Qualifications

1. Associate degree in accounting. 

2. Five years of progressive experience in payroll and accounting in a high-volume, complex environment; from timesheet review and input through general ledger account reconciliation.  Knowledge/understanding of quarterly reports and W2 preparation.

3. Thorough and hands-on knowledge of payroll benefits, taxes, and insurance.

4. Technically competent in utilizing accounting, word processing, and spreadsheet software.   Minimum of intermediate Excel skill is required.   


Preferred Qualifications

1. Certified Payroll Professional.

2. Education, certification and/or experience in human resources field.

3. Experience working in schools and/or school districts.

4. Experience in Paylocity and MIP software.

Important Notes

Application Process:

Interested candidates should send:

1) a resume

2) a letter of interest referencing the source code of where you first learned of the position below.


No phone calls, please.

Charles Wright Academy is an Equal Opportunity Employer: M/F/V/D.



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