Academy District 20

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School Bookkeeper

at Academy District 20

Posted: 10/2/2019
Job Reference #: 1165811977

Job Description

Academy District 20 Mission Statement

The mission of Academy District 20 is to educate every student in a safe and nurturing environment and to provide comprehensive, challenging curricular and extracurricular opportunities that meet the unique needs of every individual by expanding interests, enhancing abilities, and equipping every student with the knowledge, skills, and character essential to being a responsible citizen of our community, our nation, and the world.

Job Goal

Performs the activities of preparing, transferring, transcribing, systematizing, or preserving records, and transactions. Keeps accurate and detailed bookkeeping records and prepares statements reflecting those activities.

Job Description: Essential Position Functions

The job description information below is under review by the Human Resources Department and may not necessarily contain all elements of the position. The district reserves the right to modify or change the duties or the essential functions of this job at any time. This information does not create a contractual relationship with the staff member and includes such duties, services, activities, tasks, and related assignments that shall generally be assigned by an administrator as part of the functions of this position.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled
  • Performs other duties as assigned
  • Attains proficient or higher evaluations on established Performance Standards
  • Assists department head with maintenance of departmental budget
  • Assists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations
  • Collects and maintains accurate accounts receivable entries
  • Composes, performs, and types routine correspondence and reports and updates lists
  • Develops and implements office procedures and methods to ensure the efficiency of office operations
  • Develops and maintains required reports
  • Maintains and reconciles PTO and activity accounts at a district/school level
  • Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services
  • Maintains inventory of office supplies; orders and stocks materials and supplies as necessary
  • Maintains various databases, reports, and office filing systems
  • Makes deposits in school checking account
  • Manages school petty cash fund
  • Performs a variety of bookkeeping procedures within the department and tracks various accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summaries
  • Performs a variety of duties using various types of office equipment
  • Performs routine typing activities related to departmental functions
  • Prepares and processes reports which require research, computation, and compilation
  • Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of school purchases
  • Processes purchase requisitions for office equipment, maintenance needs, and staff expenses and office supplies
  • Responsible for ticket sales at all athletic events where admission is taken
  • Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
  • Tracks general fund budget for the principal
  • Tracks/processes accounts receivable and bank statement reconciliation
Required Qualifications

High School Diploma or General Education Diploma (GED)

Knowledge, Skills and Abilities

Knowledge, Skills, and Abilities:

  • Ability to maintain accurate and detailed accounting of monies
  • Ability to perform routine bookkeeping and clerical accounting
  • Ability to type a minimum of 35 words per minute
  • Ability to use a 10-key
  • Considerable knowledge of computer equipment and related software
  • Strong mathematical skills
  • Strong organizational and interpersonal skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

  • The noise level in the work environment may alternate among quiet, moderate, and loud.
  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
  • The incumbent is required to work scheduled school/work hours and/or days.
  • The incumbent may be required to work extended school/work hours and/or days as directed.
  • Work is generally performed in a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Salary/Pay: Refer to D20 salary schedules at About Us > Financial Transparency > Salary Schedules and Policies

Hours per Week: 40

Additional Information:

New Applicants: Please note that if you are hired by District 20, fingerprinting is required. You will be responsible for the cost of fingerprinting.

All custodial positions require the ability to lift 50 pounds and to push/pull burdens up to 100 pounds.

All special education positions require the ability to safely lift 50 pounds each in a two person lift.

How to Apply:
Current District 20 Staff:
Current District 20 staff members should complete a transfer request form and return it to the Human Resources Office. The transfer request form and important transfer information can be found on the District 20 Intranet site: Click on Resources and Forms, click on Forms and Documents, click on 20Net Human Resources Documents, click on HR_Other_Forms_Miscellaneous, and click on the document name HIRING - Transfer Request Form.
New Applicants:
New applicants must register with the Academy District 20 Employment Opportunities site and complete the online application.
Please identify your interest in specific positions on the Preferences page of the online application.
Since school administrators will be able to access your completed online application, please do not call to request site visits or interviews at the school. Please direct all inquiries via the email address indicated on the posting.
Email Contact:

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!