Agua Fria Union School District

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Finance Supervisor

at Agua Fria Union School District

Posted: 7/31/2019
Job Reference #: 2179

Job Description

Openings as of 8/23/2019

  • Finance Supervisor JobID: 2179
  • Position Type:
    Administration/Business Manager

  • Date Posted:

  • Location:
    District Office

  • Closing Date:
    until filled

  •   Additional Information:

    POSITION DESCRIPTION: Finance Supervisor
    Administrative Compensation Placement Guide

    I. General Description:

    This Finance Supervisor assists the Executive Director of Finance by providing oversight of the Finance Department, including supervision of staff, preparing financial reports, assisting in the budget process by creating and monitoring district expenditures, and ensures audit compliance. The Supervisor supports the educational philosophy and objectives of the District and provides leadership in developing, achieving, and maintaining the best possible educational environment in accordance with the District’s philosophy and objectives. The Supervisor completes special projects covering a wide variety of areas as assigned by the Superintendent and the Executive Director of Finance.

    II. Qualifications:
    1. Associates degree in Business or Business Administration, or three years of equivalent work experience in a school business office setting in a supervisory role.
    2. Must be Department of Public Safety Fingerprint Cleared.
    3. Knowledge and experience working on the Visions accounting software program.
    4. Working knowledge in U.S.F.R. requirements, Arizona Procurement Code, State and federal mandated reports, Federal Lunch Program requirements, School Facilities Board requirements and creating working procedures necessary for the efficiency of the District’s finances.
    5. Possess the ability to perform multiple and technical tasks and prioritize functions to meet constantly changing job conditions.
    6. Possess the ability to communicate effectively with staff, students and the community.
    7. Ability to multi-task, be flexible, independent, and anticipate department needs.
    8. Possess excellent communication skills, be professional, proactive, and maintain confidentiality.
    9. Exceptional professional role model.
    10. Exercise leadership in the support of the planning, implementation and long-range goals of the District.
    11. Such alternatives to the above as the Governing Board and the Superintendent may find appropriate and acceptable.

    III. Duties and Responsibilities:
    1. Oversees reconciliation of cash on deposit at the County Treasurer, the District’s General Ledger and manages revenue distribution.
    2. Collaborates with the Executive Director of Finance to compile the necessary information for budget preparation and other financial reports.
    3. Maintains General Ledger accounts in district accounting system and provides budget assistance to site administration.
    4. Ensures that federal and state timelines are met in regard to financial reporting and compliance.
    5. Manages required audits and creates and gathers information for audit responses.
    6. Oversees the Accounts Payable and Accounts Receivable functions of the District, trains staff, and sets workload requirements.
    7. Audits all District expenditures for correct coding and completes the necessary journal entries necessary for correction to the General Ledger.
    8. Works with the Procurement Supervisor in ensuring purchasing compliance and budgetary limits.
    9. Collaborates with the Director of Federal Programs and Director of Career Technical Education.
    10. Reviews and approves purchase orders for U.S.F.R. coding and budgetary constraints.
    11. Ensures compliance of the District’s Fixed Assets Listing.
    12. Collaborates with the Executive Director of Finance to gather and compile the necessary information for bond and override elections.
    13. Assists the Executive Director of Finance in the process of risk management and reporting to pertinent entities.
    14. Attends various meetings as required by the District to remain current with compliance issues to provide adequate direction to staff.
    15. Creates, writes and updates procedures required for efficiency and audit compliance.
    16. Compiles and processes Medicaid reports.
    17. Maintain users and access changes in district accounting system.
    18. Evaluates Business office staff.
    19. Maintain confidentiality of information regarding students, staff, parents and school/district issues.
    20. Provide a welcoming atmosphere for students, staff, parents and community.
    21. Perform responsibilities in an ethical and professional manner.
    22. Performs other duties as assigned.

    Status: Administrative Evaluation
    Reports directly to and is evaluated by the
    Executive Director of Finance


    The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment.
    The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    Improper interference with the ability of the District's employees to perform their job duties may result in discipline, up to and including discharge.

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