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Payroll Specialist

at Aspiriant

Pay: $28 to $30/hour
Commensurate with Experience
Posted: 10/7/2020
Job Status: Full Time

Job Description


What we are looking for -

In this position, you will have the opportunity to play an important role in a fast-moving company.  The Payroll Specialist is responsible for handling critical aspects of the payroll cycle and assisting the Payroll Manager and CFO with related tasks, including bi-weekly payroll processing and delivery, as well as monthly reporting and forecasting. 


In addition, the Payroll Specialist may assist in general administration tasks as a member of the overall Finance & Administration Team.  Occasional travel and after-hours work may be required. 


You will -

  • Process multi-state payroll for multiple entities, including data entry for earnings and deductions, and review of system outputs and preparation of general ledger entries.
  • Maintain books and records supporting payroll, such as Personnel Action Notices, withholding forms, and payroll runs.
  • Learn and master modern HR, payroll, and timekeeping software systems to track relevant data and assist in time and salary reporting.
  • Ensure proper deduction for and submission of garnishments and other levies.
  • Document and update procedures as necessary, providing recommendations for continuous process improvement.
  • Train new employees on time reporting and approval.
  • Prepare month-end vacation accrual analysis, including general ledger entries.
  • Assist with payroll-related state and local filings.
  • Perform other duties as assigned.


We offer -

  • Collaborative fun environment
  • Generous 401(k) match
  • Individual and cash profit sharing bonuses
  • Generous company contribution to medical benefits
  • Summer ‘Give Back to the Community outings
  • Fully paid company retreats

 We are -

ASPIRIANT IS A leading independent wealth management firm.

We recognize, respect and value the contributions of each employee, and we strive to cultivate a work environment that strikes an agreeable balance between our professional and personal lives.


Our core values guide us to seek out a broad range of perspectives, talent, and backgrounds to achieve our mission; one where all staff contribute to and share our success. Aspiriant is committed to diversity, and as an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, genetic information or any other factor that is not related to the position.


To Apply

Applicants should go to, select the ‘careers link in the footer and search for open positions in Los Angeles. From there attach a cover letter and resume for consideration.

 Aspiriant is an Equal Opportunity Employer and is in compliance with San Franciscos "Fair Chance Ordinance" (FCO).


 Aspiriant is a Registered Investment Adviser, subject to SEC regulation, and requires all employees (and at times, family members) to disclose securities holding and transactions.  There are also restrictions on trading certain securities.  Candidates are encouraged to request further information regarding these policies.







Skill / Requirements

We want -

  • Bachelors degree in Finance or Accounting, or equivalent professional experience in payroll processing and management.
  • At least 2 years of payroll accounting experience, preferably in a professional services environment. 
  • Multi-state processing experience and Fundamental Payroll Certification (FPC), or similar, designation preferred.
  • Highly developed organizational skills and unwavering attention to detail.
  • ADP Workforce Now payroll system experience preferred. 
  • Familiarity with timekeeping databases required, and familiarity with QuickBooks preferred.
  • General computer application proficiency with all Microsoft Office applications (Outlook, Word, Excel, Power Point) as well as Adobe Acrobat.
  • Strict attention to privacy issues and absolute discretion required.
  • Strong analytical skills and an extreme attention to detail mindset.
  • Strong customer service orientation; comfortable working independently with all levels of employees.
  • Capacity to prioritize a variety of tasks and heavy volume of work.
  • Ability to work independently as well as under the direction of several people at once.
  • Excellent oral and written communications skills within a diverse office environment.


Important Notes

Applicants should go to, select the ‘careers link in the footer and search for open positions in Los Angeles. From there attach a cover letter and resume for consideration.