City of Alpharetta

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Payroll Coordinator

at City of Alpharetta

Salary depends on qualifications.
Posted: 2/27/2019
Job Status: Full Time

Job Description




Under general direction of the Accounting & Operations Manager, leads, oversees and produces timely and accurate processing of City wide payroll including; issuing checks and deposit advice forms; paying and reconciling taxes; monitoring and making adjustments of employees leave balances.  Assists in developing negotiation strategies and determines impact upon the payroll system; processes and files W-2 and 1095C forms; monitoring federal, state and local laws and legislation for compliance; monitors, reconciles and prepares payments for all employee fringe benefits and deductions; verifies general ledger payroll data prior to the GL upload.




Overview of Duties, Responsibilities and Position Requirements


  • Performs a variety of work in support of the Citys payroll processing section; receives, reviews, enters, audits and processes payroll data; ensures adherence to established payroll policies, procedures, rules and regulations.

  • Ensures that all employees are paid in compliance with Federal Labor Standard Act (FLSA), Internal Revenue Service regulations, State Wage and Hours Laws and City Administrative Regulations.

  • Works closely with the Information Technology Department and their programming contractor to fix payroll system problems. 

  • Assists with payroll system application changes and upgrades. Reviews and tests system changes, upgrades, and communicates payroll issues to third party vendor.

  • Updates the payroll system for changes in laws, regulations and City policies that impact the payroll system, examples are: annual change to the social security wage base limit, 457 deferred compensation limits, changes to tax withholding tables, changes to pension funding percentages, health insurance, dental insurance, life insurance rates that affect employee deductions and City contributions, etc.

  • Coordinates direct deposit transmissions.

  • Calculates adjustments to W-2s for taxable income from excess Group Life Insurance.

  • Operates the payroll system to process complicated transactions involving overrides to system parameters, adjusting accumulators, taxes and balances.

  • Verifies general ledger payroll data prior to the GL upload; prepares payroll journal entries and reconciles general ledger accounts.

  • Checks available leave balances, verifies compliance of leave usage to employee handbook.

  • Reviews bi-weekly changes to employee records in payroll system, verifying accuracy and completeness including, researching discrepancies, reviewing insurance and voluntary deduction orders and recording data in the payroll system as required.

  • Receives and audits submitted payroll information from each department; enters timesheet data into the computer as necessary; calculates withholdings; prepares and processes payroll.

  • Researches, evaluates and processes employee pay, including retroactive pay adjustments, overpayments, underpayments, payment of leave at termination, etc.

  • Processes payroll deductions, City contributions, refunds, leave corrections and other adjustments to payroll records.

  • Processes court-ordered wage attachments (child support orders, IRS levies, local government liens, bankruptcies, creditor garnishments and student loans).

  • Inputs and verifies a variety of expenses including training, travel, tuition, mileage, meals and other employee reimbursements.

  • Verifies and corrects balances of paid time off, compensatory and other leave credits; reconciles and adjusts employee year-to-date leave balances.

  • Researches records to verify wages for employment verification requests.

  • Applies knowledge of various insurance eligibility rules and required employee qualifications.  Prepares and reconciles fringe benefits following bi-weekly payroll process.  Remits fringe benefit payments, providing changes in employee information; remits payments of all voluntary employee deductions.

  • Prepares and reconciles W-2 and 1095C forms for year-end.  Submits W-2 file to Social Security by specified deadline.  Distributes W-2 forms to employees by January 31 deadline and 1095C forms by specified deadline.

  • Reconciles, reports, and remits payments for monthly, quarterly and annual returns, e.g., taxes, workers comp, unemployment, etc.

  • Provides primary customer service to all City departments and agencies for payroll processing issues.

  • Explains procedures and provides back up information to external auditors during their annual audit.

  • Coordinates with the Human Resources Department and Benefits Division to integrate employee payroll and benefit data to ensure best overall organization practices for benefit issues and/or needs.

  • Participates in department operational processes including procedure development and implementation.

  • Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of financial services, payroll, public administration, and related fields; incorporates new developments as appropriate.

  • Performs related duties as required or assigned.


Skill / Requirements


Minimum Qualifications


Any combination of education and experience sufficient to successfully perform the essential functions of the job qualifies.



  • Bachelors degree from an accredited college or university with major course work in accounting, finance, business administration, public administration, or a related field.

  • Four years of administrative experience in a payroll department using an automated payroll system, for an entity with at least five hundred employees, which included responsibility for payroll tax reporting, compliance and garnishments.

  • Tyler/Munis payroll experience is desirable.

  • Certified Payroll Professional (CPP) designation is desirable.

  • Possession of a valid Georgia Class C drivers license.




Important Notes


Please submit: (1) a cover letter of interest, (2) resume, and (3) employment application (


All documents may be submitted electronically by e-mail to or fax to 678-297-6041.  If you are mailing your submission, send all documents to Kathy Bott, Human Resources Manager, City of Alpharetta, 2 Park Plaza, Alpharetta, GA 30009. Completed application packages will be received until the position is filled.