City of Aurora
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Financial Support Specialist - Aurora Police Department
at City of Aurora
- Summary of Job Duties
Processes bi-weekly payroll for 950 civilian and sworn employees. Provides complex administrative and accounting support work in the preparation, verification, and implementation of payroll and Human Resources policies and practices.
Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. The values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the city of Aurora, we value integrity, respect, professionalism and customer service as those core values and we attribute those values to our success as an organization, both as an employer and a servant of the community. If you hold these same values, we welcome you to apply.
The City of Aurora will conduct ongoing screenings of applications on a first come-first serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.
- PRIMARY DUTIES & RESPONSIBILITIES
- Prepares, processes and ensures accuracy of bi-weekly payroll for 950 employees.
- Leads efforts to identify and resolve anticipated and unanticipated payroll and personnel events; handles payroll questions, verifies scheduling system entries; performs year-end processing.
- Prepares complex payroll and personnel transactions.
- Applies regulatory requirements, policy, and procedures to resolve payroll and personnel situations.
- Calculates and processes pay and benefit provisions for Police-unique labor agreements.
- Administers and updates complex Departmental databases.
- Researches, compiles, audits, prints, and/or prepares materials and reports.
- Coordinates procedures and policy issues with other city departments; responds to inquiries and interprets policy and procedures.
- Operates a variety of office equipment including personnel computer with varied software.
- Conducts employee orientation for new employees, Recruits and Contingent employees.
- Processes new hire and resignation/retirement paperwork.
- Implements and processes City policies and procedures including FMLA, injury, and military leave.
- Provides extensive customer service to all APD employees regarding payroll and HR concerns, including benefits, pay, assignments, schedules, leave, and policies and procedures.
- MINIMUM QUALIFICATIONS
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The hiring department may include job related experience, training, education or license and certification preferences at the time of recruitment. A typical way to obtain the knowledge and abilities would be:
Education: Associate's degree in accounting, business administration or related field.
- At least 5 years progressively responsible general clerical experience, plus 2 years of directly related personnel/payroll experience.
- Considerable experience working with general accounting principles and practices; computerized accounting systems, payroll systems.
- Prefer experience in a municipal government/public safety environment or unionized workforce.
- Knowledge of payroll processes, automated payroll systems, personnel management policies and procedures, business, English, and math.
- Considerable knowledge of general Human Resources practices.
- Knowledge of policies, procedures and regulations.
- Ability to establish and maintain effective working relationships with employees, citizens, and managers; communicate effectively both verbally and in writing; handle sensitive situations with tact and diplomacy; maintain confidentiality of sensitive information related to payroll issues.
- Ability to use de-escalation techniques to handle sensitive/emotional situations.
- Performs accurate arithmetic calculations; keeps detailed records; sets priorities;
- Performs a variety of mathematical calculations, prioritize work and meet deadlines. Works independent with minimal supervision; interacts knowledgeably with staff and the public in person and by telephone.
- Strong interpersonal, analytical, decision making, and problem solving skills.
Skills: Skill in office equipment operation, Microsoft office suite, payroll and clerical functions related to assigned function, strong interpersonal skills, customer service skills, and computer operation. Accurately and efficiently key information using a numeric keyboard.
- WORKING CONDITIONS
Physical Demands: Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate computer and office equipment; vision for reading, recording, and interpreting information; speech communication and hearing/listening for communications with employees and citizens.
Work Environment: Works primarily in clean, comfortable environment.
Equipment Used: Frequently uses computer and standard office equipment including calculators, copy machines, and multi-line telephones.
Aurora is an Equal Employment Opportunity employer. The city also maintains compliance with the Americans with Disabilities Act. The city's Equal Employment Opportunity Plan (EEOP) is available for review by contacting the Employee Relations Officer in the Human Resources Division at 303-739-7225.
If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303-739-7225 or visit us at 15151 E. Alameda Parkway, Suite 3500, Aurora, CO 80012.