City of Maricopa
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at City of Maricopa
- General Summary
The principal role of an employee in this class is to perform professional accounting functions, including preparation of journal entries, statistical analyses, and preparation of accounting schedules for the compilation of the City's comprehensive annual financial report (CAFR). This employee will perform a variety of professional level accounting duties involving the accounting, recording and reporting of financial transactions for the City; review accounting records for accuracy; and prepare financial reports, statements and special financial analyses. The employee will be expected to coordinate the operations of the accounts receivable and/or payable and/or payroll functions of the city; assist in the overall process of preparing and administering the City's annual operating and capital budgets. The employee will be expected to prepare reports and related debt schedules for bond compliance, and inclusion in the CAFR.
This position will be open until filled.
The City of Maricopa is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at firstname.lastname@example.org. Requests should be made as early as possible to allow time to arrange the accommodation.
- Essential Duties & Responsibilities
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Coordinates the preparation of the schedule of expenditures of federal awards (SEFA), during the performance of the City's single audit by the external auditors.
- Serves as the liaison between the financial services division and the City's Business Systems Analyst in the development of roles and expansion of use of the City's financial management systems.
- Audits the functions of all cash collection points within the City.
- Manages organizational projects, respond to department inquiries and spearhead financial services activities or projects.
- Demonstrates initiative in meeting deadlines, working independently on accounting analyses, as well as identifying ways to improve processes within the financial services division.
- Works on the preparation and/or review and revision of an accounting manual for use by the financial services division and other City staff.
- Reviews accounting activities, transactions, and reconciliations; prepares adjusting journal entries to correct financial records; ensures accuracy and compliance with state, federal and local regulations and with generally accepted accounting principles.
- Responsible for the timely and accurate reporting of the City's financial position and results of operations while developing and ensuring compliance with City financial policies and procedures.
- Approves final documents and transactions; identifies discrepancies; initiates and/or implements corrective actions to resolve discrepancies and correct errors; and knowledgeable of grants and grant accounting.
- Supervises the activities of department staff to ensure compliance and implementation of various administrative functions and financial activities, to include scheduling, training, coaching, mentoring, evaluating work performance using written performance evaluations, hiring, and counseling staff to correct deficiencies and implement discipline procedures.
- Oversees with the compilation of the City's Comprehensive Annual Financial Report (CAFR) and other financial reports; and ensures compliance with applicable laws, regulations and audit requirements.
- Responds to questions and requests for information from employees, managers, and the general public; explains and interprets accounting policies, procedures and regulations; and resolves complaints and issues which cannot be addressed by subordinate staff.
- Expected to exercise considerable initiative and independence in managing the overall day-to-day activities of the financial services division.
- Prepares payments by verifying documentation and completing weekly Accounts Payable Check Run.
- Reviews confidential personnel related reports.
- Coordinates the preparation, distribution and reporting processes for payroll.
- Oversees the calculation of wages, overtime and deductions to ensure compliance with applicable regulations.
- Ensures that payments and government reports are disbursed accurately and on time.
- Establishes policies and procedures for payroll.
- Prepares, analyzes and maintains employee salary schedules, benefit cost, and tax cost information for use in budget development and reporting.
- Performs the costing of any employee group MOU agreements.
- Gathers, researches, analyzes and compiles information from departments in preparation of the City's operating and capital budgets.
- Assists in coordinating the information gathering and preparing budget instructions, budget and accounting manuals and related documents.
- Assists in the preparation of training materials and assists with training department and division budget liaisons.
- Advises City staff on financial issues, policies and procedures and assists in the maintaining of proper budgetary controls.
- Assists in the assembling, organizing and reproduction of materials for presentations at budget workshops and seminars for City employees and City Council.
- Prepares financial documentation for City Council, Auditor General and other state agencies for compliance with established regulations and procedures.
- Administers assigned accounting programs such as general ledger, payroll, accounts payable, fixes assets, capital projects, building permits, and sales tax reporting.
- Maintains databases, spreadsheets, tables and other data files.
- Works as part of the Finance team to improve methods, communication and customer satisfaction with other departments and the general public.
- Assists with grants management duties, assigned special programs and projects.
- Assists with quarterly grants reconciliation and maintaining up to date tracking of grant expenditures and revenues.
- Conducts research, analyzes and prepares financial reports for city departments.
- Performs all work duties and activities in accordance with City policies and procedures.
- Other duties as assigned.
- Minimum and Preferred Entrance Qualifications
Education and Experience
- Bachelor's Degree in Accounting, Finance, Public or Business Administration or related field. Public sector experience preferred.
- At least four (4) years of experience in performing citywide/statewide governmental accounting, budgeting or general ledger maintenance, research and/or budgeting activities, or performing work at a senior accountant or higher level.
- Four (4) years previous experience coordinating a municipal budget, including the preparation, planning, reviewing requests and recommendations, preparing budget proposals, monitoring department budget execution, recommending budget adjustments and linking the City's strategic plan to the budget.
- Strong written and verbal communication skills and the ability to make comprehensive reports and keep accurate records, along with demonstrated competence in computer applications.
- Certified Public Accountant (CPA) certification, Master's Degree in Accounting, Finance, Public or Business Administration or related field.
- Public sector experience preferred.
- At least five (5) years of experience in performing citywide/statewide governmental accounting, research and/or budgeting activities, or performing work at a senior accountant or higher level.
- Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted for evaluation at the discretion of city management.
- Competencies for Successful Performance of Job Duties
- Principles, practices and methods of municipal accounting principles, procedures, applications and budget preparation;
- Principles and practices of public administration and management;
- Research techniques and methods of report presentation;
- Principles of organization development personnel management, policy formation and budget preparation.
- Federal, county state, and local laws, codes and regulations applicable to governmental accounting.
- Project management methods and techniques and time management principles;
- Operation of personal computer and various software applications for word processing spreadsheets, graphic presentations, database management, etc.
- Interpret data and other information and make decisions in conformance with laws regulations and policies;
- Plan, organize and coordinate special projects, programs and events of a varied nature;
- Analyze and interpret statistical data and present findings in a clear and concise manner
- Analyze issues, independently formulate recommendations;
- Establish and maintain effective working relationships with other City employees, supervisory personnel, state and local elected officials and the public;
- Communicate effectively both orally and in writing;
- Respond appropriately to public inquiries and present a positive public image.
- Perform detailed numerical computations.
- Create detailed reports on a timely basis.