Diocese of Tucson

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Bookkeeper (part-time)

at Diocese of Tucson

Posted: 4/29/2019
Job Status: Part Time
Job Reference #: 8a7887a8626f6ed20162b09243fd78fc

Job Description

Position: Bookkeeper (part-time)
Location: San Solano Missions Parish - Topawa, AZ
Job Id: 474
# of Openings: 1

San Solano Missions Parish
Job Description
JobTitle: Bookkeeper Status: Non-Exempt
Department/Location: San Solano Missions / Topawa, AZ
Primary Function: Under the direction of the Pastor, is responsible for performing a variety of bookkeeping and accounting duties for the parish.
Essential Duties and Responsibilities:
· Support the Church’s spiritual and pastoral mission
· Abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
· Shall abide by Catholic principles in the individual’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
  • Record weekly collections and other cash receipts
  • Prepare payroll, perform state and federal payroll filings; update payroll system accordingly
  • Prepare financial reports, profit & loss statements; maintain accounting records
  • Perform balance sheet and other reconciliations as necessary
  • Reconcile diocesan saving accounts with parish records, reconcile vendor accounts with parish records, maintain and account for petty cash funds
  • Prepare industrial insurance information; prepare and maintain employment records; enroll employees in benefit programs
  • Maintain required property and other insurance records
  • Maintain donor records; prepare operating and capital budgets for review and approval
  • Oversee the financial aspects of Parish fundraising (includes monitoring grants) and appeals as required
  • Arrange for special licensing as required by state or local authorities
  • Process payments to vendors and others, maintain vendor files
  • Work collaboratively with the parish finance council and the parish Board of Directors; provide information and support as requested
  • Ensure existence of verifiable audit trail for all financial transactions
  • Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting, standing, stooping, reaching, talking, hearing, carrying, and keyboarding.
Basic Qualifications:
  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Catholic Church
  • Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
  • Exercise courtesy to fellow employees, parishioners and the general public
  • Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
  • Ability to maintain confidentiality
  • Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required
  • Proficiency in computer technology to include word-processing, spreadsheets and 10 key calculator
  • Professional bearing; clean and neat personal appearance
  • Ability to pass the Diocese of Tucson Bookkeeping Test
  • Ability to successfully pass a background, criminal history, and credit history check
Education and Experience:
  • Bachelor degree in finance or accounting or equivalent experience
  • 3-5 years experience as a bookkeeper or accountant in a medium to large firm or equivalent experience
  • Experience in the use of QuickBooks
  • Native American: Tohono O’odham preferred

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