Diocese of Tucson

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Bookkeeper (part-time)

at Diocese of Tucson

Posted: 7/4/2019
Job Status: Part Time
Job Reference #: 8a7887a96ad77019016affdc56c238b8

Job Description

Position: Bookkeeper (part-time)
Location: San Solano Missions Parish - Topawa, AZ
Job Id: 943
# of Openings: 1

San Solano Missions Parish
Job Description
Job Title: Bookkeeper
Status: Non-Exempt
Department/Location: San Solano Missions / Topawa, AZ
Primary Function: Under the direction of the Pastor, is responsible for performing a variety of bookkeeping and accounting duties for the parish.
Essential Duties and Responsibilities:
  • Support the Church’s spiritual and pastoral mission
  • Abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
  • Shall abide by Catholic principles in the individual’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
  • Record weekly collections and other cash receipts, Prepare payroll, perform state and federal payroll filings; update payroll system accordingly
  • Prepare financial reports, profit & loss statements; maintain accounting records, Perform balance sheets and other reconciliations as necessary
  • Reconcile diocesan saving accounts with parish records, reconcile vendor accounts with parish records, maintain and account for petty cash funds
  • Prepare industrial insurance information; prepare and maintain employment records; enroll employees in benefit programs
  • Maintain required property and other insurance records
  • Maintain donor records; prepare operating and capital budgets for review and approval
  • Oversee the financial aspects of Parish fundraising (includes monitoring grants) and appeals as required
  • Arrange for special licensing as required by state or local authorities
  • Process payments to vendors and others, maintain vendor files
  • Work collaboratively with the parish finance council and the parish Board of Directors; provide information and support as requested
  • Ensure existence of verifiable audit trail for all financial transactions
  • Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting, standing, stooping, reaching, talking, hearing, carrying, and keyboarding.
Basic Qualifications:
  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Catholic Church
  • Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
  • Exercise courtesy to fellow employees, parishioners and the general public
  • Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
  • Ability to maintain confidentiality
  • Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required
  • Proficiency in computer technology to include word-processing, spreadsheets and 10 key calculator
  • Professional bearing; clean and neat personal appearance
  • Ability to pass the Diocese of Tucson Bookkeeping Test
  • Ability to successfully pass a background, criminal history, and credit history check
Education and Experience:
  • Bachelor degree in finance or accounting or equivalent experience3-5 years experience as a bookkeeper or accountant in a medium to large firm or equivalent experience
  • Experience in the use of QuickBooks

Covenants of Employment:

San Solano Missions / Topawa, AZ is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.


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