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Hotel Accounting Clerk
Job Reference #: 9447_1532033
The Accounting Clerk will prepare invoices for payment; to make sure all bills are paid in a timely and accurate manner, and to assist the accounts receivable function in direct billing, credit checking clients, billing guests, handling collections and ensuring a high level of performance and accuracy. Maintain receivables within acceptable guidelines. Assist guests with billing problems and questions.
Essential Job Functions
-Checks all invoices for proper documentation either in the form of purchase order or signature approval.
-Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
-Verifies accuracy of the invoices and taxation.
-Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
-Prints checks, as necessary.
-Monitors the purchase order system and match up invoices to PO's.
-Researches any vendor inquiries.
-Files all invoices either paid or unpaid by the vendor name.
-Reviews the accounts payable aging.
-Reviews all checks before mailing for two signature and proper address.
-Responsible for reconciling vendor statement on a monthly basis.
-Runs all month-end and accounts payable report. Works closely with all department heads.
-Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels' signing and requisition authority.
-Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
-Maintains all files for incoming groups.
-Makes sure all necessary information is contained in file before arrival date, according to department policy
-Verifies those deposits, if any are logged on Group Billing Sheet.
-Charges credit card deposits if not already charged.
-Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
-Assists credit administrator with direct bill applications.
-Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!