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Hotel Accounting Clerk

at HCareers

Posted: 11/24/2020
Job Reference #: 9447_1532033

Job Description


The Accounting Clerk will prepare invoices for payment; to make sure all bills are paid in a timely and accurate manner, and to assist the accounts receivable function in direct billing, credit checking clients, billing guests, handling collections and ensuring a high level of performance and accuracy. Maintain receivables within acceptable guidelines. Assist guests with billing problems and questions.

Essential Job Functions

    -Checks all invoices for proper documentation either in the form of purchase order or signature approval.
    -Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
    -Verifies accuracy of the invoices and taxation.
    -Prepares of expense checks and manual check requests on a timely basis and preparing them for signature.
    -Prints checks, as necessary.
    -Monitors the purchase order system and match up invoices to PO's.
    -Researches any vendor inquiries.
    -Files all invoices either paid or unpaid by the vendor name.
    -Reviews the accounts payable aging.
    -Reviews all checks before mailing for two signature and proper address.
    -Responsible for reconciling vendor statement on a monthly basis.
    -Runs all month-end and accounts payable report. Works closely with all department heads.
    -Constant speed and accuracy on a 10 key calculator, knowledge of sales tax laws, good knowledge of AURO Hotels' signing and requisition authority.
    -Pulls tickets and makes legible copies to be filed in Group Ticket File, by date.
    -Maintains all files for incoming groups.
    -Makes sure all necessary information is contained in file before arrival date, according to department policy
    -Verifies those deposits, if any are logged on Group Billing Sheet.
    -Charges credit card deposits if not already charged.
    -Notes any information still not received. Files should first be given to Credit Administrator to verify credit information.
    -Assists credit administrator with direct bill applications.
    -Assists guests with any billing related inquiries and documentation, and act promptly to resolve any billing problems.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!