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HR Business Partner, Sr. Payroll Administrator
at HomeTrust Bank
The payroll administrator is responsible for all payroll functions including preparation, processing, record keeping, and state/federal/local agency compliance related to payroll, tax filings, timekeeping and paid time off. The Administrator is responsible for the coordination efforts between payroll, benefits, human resources teams, audit, deposit operations, and financial reporting/ accounting teams to ensure proper flow and maintenance of employee data including preparation/distribution of designated reports.
Essential Job Functions
Employee Data Entry - Enter, verify and audit data entry related to payroll (time entry, incentives, overtime, bonus payments, etc.) in a timely manner; process mass changes along with W2 and fringe benefit updates. Ensure that employee changes are entered correctly and timely; review changes for proper authorization.
Responsible for setting up new hires, benefits deductions, 401k deductions, garnishments, processing terminations; and changes to employee indicative data within the Human Resources Information System (UltiPro/Ultimate) and according to company guidelines.
Time and Attendance - Export time and attendance system data and import for processing; load into UltiPro system; and validate file loaded and balanced correctly.
Earnings and Deductions Code Maintenance - Maintain system/table set up in UltiPro system for earnings and deductions.
Garnishments - Notify the employee and respond to any requests for information; process legal directives (set up, administer, terminate); notify Finance team of funding requirements and provide supporting documentation.
Coordination with benefits team - ensure all third-party sick payments are correct and ensure proper reporting for taxation.
Payroll calculation - Initiate and process payroll runs (per payroll schedule) including payroll reconciliation/validation and production of all payroll required/related reporting and interfaces (typically a gross-to-net calculation but in some cases, may be complete calculation from raw time); verify and audit all payroll runs; perform special check/and/or supplemental payment runs.
Payroll Disbursement - prepare and send electronic payment files (employee direct deposits, deduction withholdings, etc.); perform audits; and provide Finance notification of files sent and received (to include processing errors and corrective action taken); perform summary reporting on deductions and payments online. Ensure accurate control totals sent for ACH processing and designate all payroll wire transfers through Deposit Operations for approval.
Tax Reporting - perform quarterly and year end payroll to tax reconciliation to ensure all payroll data has been received and processed (including stop-pays, voids and reversals of payroll checks).
Compliance and reporting - maintain data integrity and controls; ensure all system-related processes and policies meet regulatory requirements; update UltiPro system with unemployment tax date, if appropriate; monitor payroll trends; evaluate and advise on payroll best practices; provide ad hoc reports as requested; provide and maintain capability to generate ad hoc reports as necessary; maintain, store and provide payroll documents for required compliance reporting and auditing needs.
Create streamlined payroll processes resulting in increased accuracy and higher productivity.
Perform other duties as requested.
Skill / Requirements
Certified Payroll Professional.
Advanced/Expert level in Microsoft Excel and Word.
Advanced/Expert knowledge of Fair Labor Standards Act, Wage and Hour rules, SOX, and other federal/state/local laws impacting payroll processing.
Experience with UltiPro/Ultimate Software system.
Four-year degree or associate degree in Business Administration/Finance required. Accounting degree preferred.
Demonstrated knowledge of payroll and payroll tax policies and procedures, SOX compliance, and wage and hour laws.
Five to seven years of experience performing all payroll and payroll tax functions for a multi-state, public company with assets in excess of $3B.