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at MAAC Project
|Department:||Health Services & Healthy Homes|
|Location:||Administration - Chula Vista, CA|
|FT/PT Status:||Regular Full Time|
Under general supervision, performs routine to moderately difficult professional accounting duties in the preparation and maintenance of financial records for various agency accounts and funds; compiles routine reports; and performs related duties as assigned. The incumbent is required to understand and apply professional accounting theories, principles, terms and practices in the preparation and evaluation of financial records, transactions and reports.
Essential Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Maintains accounts payable, accounts receivable, and subsidiary ledgers; processes vendor invoices for payment and compares receiving reports to vendor statements; provides a monthly balance sheet and submits it to appropriate persons.
- Reviews accounting documents to ensure accurate information and calculations and makes correcting entries; examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal requirements; prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts.
- Prepares journal entries; performs periodic reconciliation of general ledger, journal, subsidiary accounts and bank statements; analyzes and prepares reports on revenue estimates, expenditures and fund conditions.
- Compiles and prepares periodic financial statements, supporting schedules and reports.
- Maintains and reviews fixed asset and other special funds and reconciles such funds to accounting records.
- Prepares, reviews, and corrects department and/or program expenditures transfers; verifies account numbers and related information; conducts assigned internal audits.
- Analyzes budget documentation to assure that expenditures are properly charged and do not exceed appropriations.
- Conducts research and prepares special studies as requested; analyzes financial accounting data and makes appropriate recommendations.
- Provides technical guidance to Accounting Technicians and other accounting support staff in performing accounting entries.
- Works directly with staff from other departments to resolve technical accounting issues and problems.
- Performs other related duties as assigned.
- Principles and practices of general fund and governmental accounting, including financial planning/forecasting, financial statement preparation and methods of financial control and reporting.
- Property management Accounting Systems.
- Generally accepted accounting principles applicable to budgeting and accounting for assigned programs.
- Principles and practices of cost accounting.
- Internal control and audit principles and practices.
- Principles and practices of non-profit budgeting.
- Laws and regulations relating to the financial administration of non-profit organizations.
- Principles and practices of business data processing particularly related to the processing of accounting and financial information of specialized program software.
- The operations, requirements and codes of MAAC’s general ledger accounting system.
- Purchasing and contracting principles and practices, including competitive bidding procedures.
- Practices of training and work direction
- Applicable agency, county, state and federal laws, regulations and reporting requirements affecting grant-funded non-profit organizations.
- Plan, organize and carry out assigned accounting functions.
- Operate a computer and spreadsheet software and standard office equipment.
- Analyze and make sound recommendations on complex financial data and operations.
- Plan and evaluate financial systems and practices and make sound recommendations for improvement.
- Understand, interpret, explain and apply agency, state and federal requirements regulating financial accounting, reporting and record-keeping.
- Develop and implement financial procedures and controls.
- Perform complicated mathematical calculations and analyses.
- Prepare clear, concise and comprehensive financial statements, statistical reports and narrative materials.
- Exercise sound professional judgment within general policy guidelines.
- Serve as a team leader to train and provide work direction to others.
- Communicate effectively; orally and written.
- Maintain confidentiality and discretion with sensitive materials.
- Establish and maintain effective working relationships with all levels of MAAC management, employees, outside auditors and others encountered in the course of work.
- Bachelor’s Degree
- One (1) year of professional accounting experience
Must have a physical examination, TB and vaccination clearance as required by state and federal regulations and a drug screen by a doctor/clinic designated by MAAC prior to the first day of employment.
Union Membership ( if applicable):
This position is represented by Service Employees International Union, Local 221, CTW. Dues/deductions begin after 30 days of employment.