Pima County

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7010 - Clerk - Senior - Unclassified (Internship - Financial Transactions Division)

at Pima County

Posted: 10/11/2019
Job Status: Part Time,Contract/Temporary
Job Reference #: 2597695
Keywords: clerical, office

Job Description

Overall Job Objective

Position Description

This intermittent intern position is with the Financial Transactions Division of the Pima County Finance Department.

Salary grade: U1

Copy of college transcripts must be uploaded with completed application.

This internship is located in the Financial Transactions Division of the Department of Finance and Risk Management. The successful candidate will work in a team oriented environment, experiencing the day-to-day tasks required to provide excellent customer support for multiple enterprise systems. The candidate will gain experience extracting data from systems using tools such as Excel and SQL Server Management Studio. You will also be exposed to financial reporting, data analysis, system configurations, system patching, and many other tasks performed by a functional system administrator.
This is appointed, unclassified and exempt from the Pima County Merit System Rules.

Proof of education will be required at time of interview.

This is for a Spring Internship from January 27, 2020 to May 1, 2020.

Duties/Responsibilities

Performs clerical tasks such as transcription, word processing and data entry, provides general information to the public, and files records.

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Transcribes from electronic dictation equipment and prepares confidential correspondence and reports;
Provides general information pertaining to departmental or program activities, or detailed information concerning the specific function of the work unit;
Indexes, classifies, codes and files various records, reports and other documents;
Responds to questions or procedural problems by performing research and conveying information to the appropriate individual;
Enters data into computers, updates computer records and proofreads printouts for errors;
Receives mailed and over-the-counter payments, issues receipts and verifies daily cash intake with receipts;
Posts time cards, time sheets, and maintains payroll and leave records;
Stamps, sorts and distributes incoming mail and sorts, seals and affixes postage to outgoing mail;
Verifies and records invoices, fund transfers and payments, and posts them to ledgers or other account documents;
Completes departmental forms, checks applications for completeness and accuracy, issues licenses and permits;
Types routine correspondence, memoranda and other materials;
Copies, collates and distributes reports and other documents.

KNOWLEDGE & SKILLS:

Knowledge of:

  • business English, grammar, composition and spelling;
  • chronological, alphabetical and numerical filing procedures and file maintenance;
  • office practices and procedures.

Skill in:

  • transcribing dictation using dictating equipment;
  • use of  word processing software;
  • coding, classifying, recording, filing and retrieving information;
  • understanding and following oral and written instructions;
  • making arithmetical calculations;
  • operating various office equipment;
  • proofreading computer printouts and other materials;
  • interacting with the public.

Minimum Qualifications

DESIRED QUALIFICATIONS

Recent graduate from or currently a Sophomore, Junior or Senior at an accredited college or university with a major in accounting, finance, or a closely related field.
 

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.


SELECTION PROCEDURE:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience.  Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications.  Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history.  A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements:  Physical and sensory abilities will be determined by position.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!