Purdue Research Foundation
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at Purdue Research Foundation
· Process biweekly payroll.
· Review weekly Accounts Payable for coding and accuracy.
· Maintain vendor master file, checks, tax and form filings.
· Maintain Unclaimed Property accounts and submit to state(s) when appropriate.
o Maintain 1099 vendor file and submit online filing for all entities.
o Compile information required for reporting and submitting sales and use tax for PRF, McClure Services, 516 Northwestern Associates, and Convergence; submit payment monthly via EFT and file required tax filings.
o Print Accounts Payable checks for all entities and upload banking files.
o Prepare and analyze weekly Accounts Payable aging report.
o Audit PRF corporate credit card statements and pay online monthly.
o Establish new/close old PRF corporate credit cards as needed.
o Remit credit card payments for UDO, 516 Northwestern Associates, Foundry Investment Fund, Back a Boiler, McClure Services, President, Menards, and American Express.
o Maintain customer records.
o Manage Accounts Payable reconciliations.
o Approve and audit Accounts Payable invoices via workflow.
o Complete EFT check runs for ACH payments.
o Void checks as needed for all entities, and reissue when necessary.
o Prepare journal entries as requested including fund transfers for SDIP accounts.
o Assist with annual reconciliation and adjustment processes prior to year-end close.
o Maintain current knowledge on tax laws, limits, and regulations to ensure compliance.
o Set up deductions and contributions for all new hires in ADP.
o Process all payroll change forms.
o Update employee master files with changes as necessary.
o Process terminations in ADP
o Review all timecards in ADP and complete manual timecard adjustments as needed.
o Process employee reimbursements.
o Audit all payroll trial reports for accuracy.
o Complete quarterly salary and payroll tax filing reconciliations.
o Reconcile W-2s at year end.
o Maintain all saved payroll files.
o Create payroll check requests to remit payments to payroll and benefit vendors.
o Maintain retirement contributions and deductions for all retirement plan accounts and remit payments via each organizations website accordingly.
o Maintain ADP payroll system as needed.
o Perform parking permit website administration as it relates to payroll deductions.
o Update paid time off liability account quarterly via journal entry.
o Prepare quarterly payroll accrual journal entries.
o Provide support to AP Operations Associates as needed.
o Provide accounting support to Purdue Enterprise Company.
o Perform monthly and quarterly reconciliations of assigned GL accounts.
o Review and submit foreign taxes.
o Reconcile Timberline to One Solution on a monthly basis.
o Compile salary budget information annually and as requested.
o Serve as contact person for annual 5500 audit.
o Audit retirement plan participants quarterly with Human Resources.
o Audit invoices for AP processing.
o File and issue form 1042-S forms to applicable vendors.
o Prepare and send monthly Falcon 900 report
o Prepare monthly John Purdue Club journal entry and reports
o Prepare monthly ONSTA report
· Back Up Responsibilities
o Assist Human Resources with benefit updates and changes as needed.
o Process cash receipts for entities in Timberline and or One Solution.
· Other duties as assigned.
Skill / Requirements
Knowledge, Skills and Abilities:
· Knowledge of accounts payable, tax and payroll.
· Strong written, verbal and organizational skills.
· Proficiency with Microsoft Office and internet skills required.
· High level skills with MS Excel.
· Regular and reliable attendance are requirements of this position.
· Bachelors degree in Accounting or Finance required.
· CPA preferred
A minimum of three years of accounting/finance experience required.
For details on how to apply, visit prf.org/careers