Purdue Research Foundation

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Staff Accountant

at Purdue Research Foundation

Posted: 2/26/2019
Job Status: Full Time

Job Description

Essential Functions:

·        Process biweekly payroll.

·        Review weekly Accounts Payable for coding and accuracy.

·        Maintain vendor master file, checks, tax and form filings.

·        Maintain Unclaimed Property accounts and submit to state(s) when appropriate.

Additional Responsibilities: 


·        Accounting

o   Maintain 1099 vendor file and submit online filing for all entities.

o   Compile information required for reporting and submitting sales and use tax for PRF, McClure Services, 516 Northwestern Associates, and Convergence; submit payment monthly via EFT and file required tax filings.

o   Print Accounts Payable checks for all entities and upload banking files.

o   Prepare and analyze weekly Accounts Payable aging report.

o   Audit PRF corporate credit card statements and pay online monthly.

o   Establish new/close old PRF corporate credit cards as needed.

o   Remit credit card payments for UDO, 516 Northwestern Associates, Foundry Investment Fund, Back a Boiler, McClure Services, President, Menards, and American Express.

o   Maintain customer records.

o   Manage Accounts Payable reconciliations.

o   Approve and audit Accounts Payable invoices via workflow.

o   Complete EFT check runs for ACH payments.

o   Void checks as needed for all entities, and reissue when necessary.

o   Prepare journal entries as requested including fund transfers for SDIP accounts.

o   Assist with annual reconciliation and adjustment processes prior to year-end close.

o   Maintain current knowledge on tax laws, limits, and regulations to ensure compliance.

o   Set up deductions and contributions for all new hires in ADP.

o   Process all payroll change forms.

o   Update employee master files with changes as necessary.

o   Process terminations in ADP

o   Review all timecards in ADP and complete manual timecard adjustments as needed.

o   Process employee reimbursements.

o   Audit all payroll trial reports for accuracy.

o   Complete quarterly salary and payroll tax filing reconciliations.

o   Reconcile W-2s at year end.

o   Maintain all saved payroll files.

o   Create payroll check requests to remit payments to payroll and benefit vendors.

o   Maintain retirement contributions and deductions for all retirement plan accounts and remit payments via each organizations website accordingly.

o   Maintain ADP payroll system as needed.

o   Perform parking permit website administration as it relates to payroll deductions.

o   Update paid time off liability account quarterly via journal entry.

o   Prepare quarterly payroll accrual journal entries.

o   Provide support to AP Operations Associates as needed.

o   Provide accounting support to Purdue Enterprise Company.

o   Perform monthly and quarterly reconciliations of assigned GL accounts.

o   Review and submit foreign taxes.

o   Reconcile Timberline to One Solution on a monthly basis.

o   Compile salary budget information annually and as requested.

o   Serve as contact person for annual 5500 audit.

o   Audit retirement plan participants quarterly with Human Resources.

o   Audit invoices for AP processing.

o   File and issue form 1042-S forms to applicable vendors.

o   Prepare and send monthly Falcon 900 report

o   Prepare monthly John Purdue Club journal entry and reports

o   Prepare monthly ONSTA report

·        Back Up Responsibilities

o   Assist Human Resources with benefit updates and changes as needed.

o   Process cash receipts for entities in Timberline and or One Solution.

·        Other duties as assigned.

Skill / Requirements

 Knowledge, Skills and Abilities:

·        Knowledge of accounts payable, tax and payroll.

·        Strong written, verbal and organizational skills.

·        Proficiency with Microsoft Office and internet skills required.

·        High level skills with MS Excel.

·        Detail-oriented, able to manage/coordinate multiple tasks and work cooperatively with all staff.

·         Regular and reliable attendance are requirements of this position.



·        Bachelors degree in Accounting or Finance required.

·        CPA preferred

      A minimum of three years of accounting/finance experience required.


Important Notes

For details on how to apply, visit prf.org/careers