Sun Diego Charter

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Accounts Receivable Specialist

at Sun Diego Charter

Posted: 2/10/2020
Job Status: Full Time
Job Reference #: 342CF1A8B9527C8229223A0347D5F714

Job Description

The Accounts Receivable Specialist is tasked with supporting the Finance team through completing the billing and invoicing processes from start to finish, while honoring Lux Bus America’s approach to business that starts with our commitment to safety, operational excellence, and customer service. This includes all aspects pertaining to, but not limited to, providing financial, administrative, and clerical services in connection with client billing and invoicing.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:


Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following: 

- Collect and research all necessary data to prepare billing invoices
- Coordinate with Casino contracts to set up new contracts during initial account upstart phase
- Prepare Charter billing by verifying that the actual work completed matches the estimate, identifying discrepancies and requesting clarification from Charter Operations or Business Development, seeking out final review when thresholds are met, and implementing corrections
- Submit invoices directly to customers as required, and provide support coordinating communication for follow up questions, requests for corrections, etc.
- Process payments per established procedures for credit cards, Automated Clearing House (ACH) transfers, direct wires, or physical checks 
- Post payments and apply to associated accounts and orders
- Perform day-to-day invoicing including verifying, classifying, computing, posting and recording accounts receivable data
- Identify when a refund is due, complete approval process, and issue refund
- Generate detailed aging reports and conduct routine review to identify past due accounts
- Facilitate swift payment of invoices due to the Company by sending bill reminders and contacting clients with outstanding accounts
- Maintain and update any disputes and resolutions and escalate per established policies
- Interact with clients in a courteous, friendly, and professional manner and provide excellent customer service at all times
- Develop effective relationships with all relevant customers to better understand and communicate client’s needs and actions 
- Update job knowledge by participating in educational opportunities as requested
- Participate in role cross-training as requested by the regional controller
- Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required
- Utilize computerized accounting software programs, such as Aurhorize.net and Coach Manager, Excel and Great Pleains to perform duties and responsibilities
- Document activities on a variety of manual and electronic documents, files and/or records 
- Develop new and improved existing process checklists and process manuals
- Formulate goals and objectives alongside other supervisors, managers and staff 
- Perform duties and functions to help streamline the daily business operations of the Company
- Contribute to the team effort by accomplishing additional tasks and assignments as needed
- Work with sales team to insure accurate and timely billing

REPORTS TO / SUPERVISION RECEIVED FROM:

Manager: Regional Controller
Direct Supervisor: Regional Controller

SCHEDULE:

This position will have a set schedule based on the needs of the manager. It will be a Monday-Friday job, most likely starting as early as 8:00 AM and going as late as 5:00 PM. 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education / Experience:

- High school diploma or equivalent
- Minimum 2 years’ experience in general accounting or business administration

Certificates, Licenses, Registrations:

There are no required certificates, licenses, or registrations.

Language Skills:                   

Ability to read and interpret documents in English.  Ability to write in English routine reports and correspondence.  Ability to speak effectively before groups.

Mathematical Skills:    

Demonstrates strong general math skills such as adding, subtracting, multiplying, and dividing whole numbers, fractions, and decimals.  Performs these operations with units of American currency, Regular and Military time, and Imperial measurements of weight, volume, and distance.      

Core Competencies:

To perform the job successfully, an individual should demonstrate the following competencies. 

- Must be both an independent thinker and a team player
- Excellent communication (verbal, non-verbal, and written) and interpersonal skills
- Applies common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Strong analytical, conceptualization, interpretation, and critical thinking skills
- Must be detail-oriented
- Self-motivated with a sense of urgency, and readily acclimates to an ever-changing environment 
- Uses sound reason and judgement; calmly deals with problems involving co-workers, clients, and customers 
- Treats others respectfully and tactfully
- Contributes to building a positive, collaborative team environment
- Prioritizes workload, self-manages projects, handles multiple tasks, manages competing demands, and meets strict deadlines
- Seeks to expand role and help team by volunteering readily, seeking increased responsibilities, and asking for help when needed
- Works with integrity and ethics that inspires trust and confidence in all activities
- Upholds organizational values

Computer Skills      

To perform this job successfully, an individual should have a working knowledge of the following software applications, and proficiency as indicated below. 

Software:
- Microsoft Windows 7 or newer, or Apple OS 10.XX or newer
- Microsoft Office 2007 or newer (Word, Excel, PowerPoint, etc.)
- Coach Manager
- Authorize.net

Proficiency:

- Spreadsheet formatting (add rows/columns, borders, fill color, etc.)
- Spreadsheet formulas (SUM, IF, VLOOKUP, Pivot Tables, conditional formatting, etc.)

Other Qualifications                   

- Ability to read and interpret documents such as State and Federal wage and hour law (California Department of Industrial Relations, U.S. Department of Labor, etc.), software operating procedures and instructions, company policies, etc.
- Handle confidential and sensitive information with appropriate discretion
- Exhibit a high personal code of ethics, and reports to management any issues that come into conflict with accounting standards or are seen as detrimental to the business
- Pass a Credit check as required by Lux Bus America
     - To ensure appropriate oversight of certain fiduciary responsibilities, we will require team members which hold applicable positions to be periodically rescreened (e.g., finance department team members)
- Pass a background check
     - This position is designated as requiring a background check due to the nature of the job responsibilities. The Company will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws and ordinances.           Employment is contingent upon successful completion of the background check


WORK ENVIRONMENT:

The work environment characteristics described here are representative of those a team member may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The office may be a busy facility and this position may have to manage a number of projects at one time; may be interrupted frequently to meet the needs and requests of co-workers, clients, and customers. Excellent organizational and time and stress management skills are needed to complete the required tasks.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!