Tahoe Transportation District

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Payroll Specialist

at Tahoe Transportation District

Pay: $46,197 to $59,115/year
Posted: 6/26/2019
Job Status: Full Time

Job Description


The payroll specialist position is accountable for collecting timekeeping information, upload payroll information, calculation of payroll, and issuing pay and pay-related information to employees in accordance with established practices and guidelines. This position is also responsible for maintaining the time-tracking system, which includes working with employees and their supervisors to accurately record time worked, filing quarterlies and W-2s. 



  • Polls electronic time clocks (E-time software) and review the downloaded information for completeness and accuracy
  • Maintains payroll information by collecting, calculating, and entering data
  • Contacts various department supervisors for any missed times
  • Processes biweekly transfer of payroll data to payroll system software (Microsoft NAV)
  • Processes and close periodic payrolls by established deadlines
  • Processes direct deposit payments, print and issue paychecks, and issue statements of earnings and deductions
  • Uploads information to retirement fund
  • Processes garnishment requests
  • Reconciles employee deductions
  • Compiles payroll data, such as garnishments, vacation time, insurance and retirement deductions
  • Manages vacation balances and time off requests in Kronos
  • Determines union dues and makes monthly payment
  • Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments and deposit taxes
  • Resolves payroll discrepancies by collecting and analyzing information
  • Provides payroll information by answering questions and requests
  • Maintains payroll operations by following policies and procedures; reporting needed changes
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages including quarterlies
  • Maintains employee confidence and protects payroll operations by keeping information confidential
  • Contributes to team effort by accomplishing related results as needed
  • Processes and issues annual W-2 forms to employees
  • Complete requests for pay-related documents including statements and verifications
  • Ensures compliance with federal and state regulations and guidelines
  • Other duties as may be assigned
  • Prepares and distributes Total Compensation reports
  • Maintains correct point and schedule profiles for union staff and assist supervisors with managing profiles
  • Reports new hires to state database

Skill / Requirements


High school diploma with some education (college degree preferred); Four plus years of payroll processing experience; Must be detail oriented; Solid data entry skills; Working knowledge of relevant software; Understanding of basic accounting principles and strong numerical skills; Understanding of internal controls; Knowledge of federal and state payroll regulations and requirements (including both Nevada and California); experience with union contracts


Data entry skills with attention to detail; Work effectively under pressure while meeting exacting deadlines; Use personal computers and learn applicable software utilitzed by the District; Maintain confidentiality; Maintain accurate records and files; Problem solving; Customer service orientation; Teamwork; Stress tolerance

Important Notes

Complete job description and application available - http://tahoetransportation.org/doing-business/career-opportunities