The Salvation Army - Southwest Division

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Finance Administrative Assistant

at The Salvation Army - Southwest Division

Posted: 1/10/2020
Job Status: Full Time

Job Description

  • Provide administrative support to the Divisional Finance Director
  • Develop effective written correspondence designed to meet the specialized needs of the department
  • Complete weekly processing of Command Finance Council (CFC) items, including agenda, minutes, uploading items, correspondence, notifications, and communication/coordination with Corps units, Divisional Departments, and Territorial Headquarters
  • Process W-9’s via IRS website
  • Process and maintain Power of Attorney documents for Corps and DHQ bank accounts
  • Open DHQ/Herberger Center daily mail with a representative from the HR Department
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Coordinate and upkeep inventories for all units, including DHQ
  • Manage DHQ petty cash for reimbursement under $100
  • Reconcile petty cash monthly
  • Responsible for tracking credit cards user lists
  • Maintain confidential files and records
  • File accounting records as assigned
  • Mail vendor payment biweekly
  • Departmental copy machine key operator
  • Process office supply orders for the department
  • Assist with cash handling duties related to DHQ including vending machine
  • Maintain department email, fax and vacation calendar
  • Maintain divisional gift card inventory
  • Maintain annual mileage log for all officers of SW division
  • Drive and assist in transportation for department needs/errands as requested
  • Provide support and assistance in other special projects and other duties as assigned

Skill / Requirements

  • High School Diploma or GED required                                                                       
  • Knowledge of email systems required
  • AA degree or equivalent experience preferred
  • Must be a notary within 90 days of employment
  • 5 years exp working in an business office environment                    
  • 1-2 years’ experience/exposure in accounting protocols
  • Non-profit/social service experience preferred                                     
  • Excellent calendar management skills
  • Ability to maintain strict confidentiality                                                    
  • Ability to work as a cohesive team member
  • Excellent written and verbal communication skills                               
  • Ability to pass a criminal background check
  • Computer literate in MS Office software (Word, Excel, PowerPoint)


Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.  The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. 

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis.   The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 40 pounds, and occasionally lift and/or move up to 60 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.  Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

Important Notes

Mission Statement 

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs, in His name, without discrimination.